How to write Project Report

Guidelines for Preparation of Project Report

How to write Project Report

       No of Copies to be Submitted to the Department:

   A  minimum  of  four  copies  of  the  Report  (only  one  guide,  add  one  each  foradditional guides, if required) is to be submitted to the Department. One copy will be returned to the student after signature of guide and Head of Department. One copy each will be given to the guide(s). The corrections, if any, suggested by theexaminers at the time of viva voce examination will have to be incorporated in theReport before final submission. A soft copy (PDF) on good quality CD will have to be submitted to the Digital Library through guide incorporating all the corrections.

       Structure of the Report

•Facing  page:  The  title  of  the  Report,  author,  department,  month  and  year  of

submission along with  the emblem of the  Institute  will be included on the first cover.

This may be made in special quality paper with embossed in Golden inkcolor.

•  Inner cover: Contents can be same as that of the front cover, but on ordinary A 4 size paper.

            Three main parts of theReport can be easily identified. These include the

1.Preliminary part,

2. Body of theReport, and

3.Reference and Appendices (if any) as the concluding or final part.

I   Suggested structure is outlined as follows:

1. Introduction

This should be an overview of the entire project.  This must be written with extreme care. The target group of readers should be assumed to be peers who are well-versed with the area but may not have detailed understanding or appreciation for this topic.  Revisit  this  topic  after  the  entire  report  is  composed  to  make additional changes, if necessary. This portion should be about 5-6 pages long.

2.Project topic rationale

Why did you choose this topic? How important is it from the basic perspective ofyour course? Are you contributing something new? If so, what is yourcontribution?

3.Historical perspective

How did this topic evolve over time? What can you say about its emergence? Howis it evolving in industry and in academia as an item of significant interest?

4.Current approach

Describe in a structured fashion what you have done here. Make sure the entirework appearing here is coherent and cogent

5.Analysis of simulation data

6.If you have done any simulation or experimentation, show how the data back up your conviction. What do they suggest?Using statistics derive conclusions pertinent to your study.

7. Conclusion

Continuation of the last chapter but now taking a broader look! If you had more time, how differently would you’ve approached? Can you suggest future research areas based on what you learnt?

II The Order Of these Items is as given below

1 Preliminary Part

Acknowledgements,

Contents,

Abstract,

List of symbols, if any

List of figures, if any

List of tables, if any

List of abbreviations, if any

2  Body of the Report

Chapter I Introduction

Motivation and Overview

Literature Survey

Chapter II

……………………………………

……………………………………..

Chapter N: Conclusions and Suggestions for Further Work.

3Concluding Part

References

Bibliography (if any)

Appendix or Appendices

III Description

1 Title page

This may be like: Title / Author /"A thesis submitted in partial fulfillment for theaward  of  thedegree  of Bachelors  of  Engineering  inElectronics  andTelecommunication Engineering to the PGM COE, Pune along with the year andmonth of submission.(See sample cover page.)

2  Acknowledgements

The author  of the  thesis can acknowledge the  help and  guidance received fromdifferent  persons  in  this  section. The  wording  should  be  formal  rather  thanflowery or exaggerative as it is to be considered only as a method of recording thehelp  received  rather  than  a  way  of  pleasing  some  one  who  has  helped.  Anyfinancial support received from funding agencies in the preparation of the thesisshould be definitely stated here.

3 Certificate (in standard form by the thesis supervisor(s)- see specimen givenlater

Contents

The  contents  should  list  the  chapter  headings,  sections  and  subsections  of  thedifferent chapters along with page numbers of each. It should be possible to get acomplete  picture  of  the  thesis  by  looking  at  the  contents.  While  the  contentscannot be as brief as listing only the chapter headings, it need not be as elaborateas  to  list  all  paragraph  titles  within  subsections.  It  is  preferable to  include  thechapter,  section  and  subsection  headings  only  in  the  contents  with  appropriatepage numbers.

CONTENTS

Acknowledgements………………………………………………………………….....i

Declaration ………………………………………………………………………………….ii

Table of Contents………………………………………………………………………..iii

Abstract……………………………………………………………………………………….iv

List of Figures……………………………………………………………………….........vi

List of Tables………………………………………………………………………..........vii

        List of Acronyms…………………………………………………………………………..viii

Chapter No      Title of Chapter                                                         Pageno.

Chapter 1Introduction

      1.1Introduction…………………………………………………………………..……2

     1.2Research Motivation……………………………………………………….…..3

           1.2.1…………………….……………………………….................................4

          1.2.2…………………….………………………………..................................4

          1.2.3…………………….………………………………..................................4

1.3………………………………………………………………………………………………..5

1.4……………………………………………………………………………………………..…5

1.5……………………………………………………….…………………………………….…6

1.6…………………………………………………………………….………………………….6

1.7…………………………………………………………………

Chapter 2Related Work

 2.1…………………….

2.2……………………….

2.2.1……………………..

Chapter 3Analysis and Simulation

Chapter 4Title ……..

Chapter 5Performance Analysis……..

Chapter 6

Chapter  7Conclusion and Future Research

References

Bibliography

Appendices

6Abstract

This part of theReport will be the most widely referred and read. It is best writtentowards the end, but not at the very last minute because you will probably needseveral drafts. It should be  distillation of the thesis: a concise description of theproblem(s)  addressed  and  your  method  of  solving  it/them,  your  results  andconclusions.  An  abstract  must  be  self-contained.  Usually  they  do  not  containreferences. When a reference is necessary, its details should be included in the textof the abstract. The number of words may be limited to 1000 not exceeding twopages of spacing 1.5 and font type Times New Roman with size 12.

7List of symbols

List the Greek symbols first English letters next, lower case letters and upper caseletters in this order. Each group should be arranged in alphabetic order.

8List of figures

List the number and captions of the figures with page numbers here.

9   List of tables

List the number and titles of the tables with page numbers.

10  List of abbreviations

List the abbreviations, particularly those that are not very common, in alphabeticalorder.

IV Text/Page formatting

1  Page numbering

The preliminary parts are numbered in roman numerals (i, ii, etc). The first pageof the first chapter (Introduction) onwards will be numbered in Arabic numerals 12 3 etc at the bottom, centered.

2 Numbering sections, subsections, equations, figures etc

A word on numbering scheme used in the thesis is in order. It is common practiceto  use  decimal  numbering in  the  thesis.  If  the chapter  number  is  2,  the sectionnumbers will be 2.1, 2.2, 2.3 etc. The subsections in section 2.2 will be numberedas 2.2.1, 2.2.2 etc. Unless essential, it is not necessary to use numbers to lowerlevels  than  three  stages. Headings  of  paragraphs  below  the  subsections  may bebold faced and in sentence case.

Similarly, it is useful and convenient to number the figures also chapter-wise. Thefigures  in  chapter  4  will  be  numbered  Fig.4.1,  Fig  4.2  etc.  This  helps  you  inassembling the figures and putting it in proper order. Similarly, the tables are alsonumbered as Table 4.1 Table 4.2 etc. All figures and tables should have propercaptions.  Usually  the  figure  captions  are  written  below  the  figure  and  tablecaptions on top of the table. All figures should have proper description by legends,title of the axes and any other information to make the figures self-explanatory.Figures in colour are not essential, but if it is essential, can be given. If used, allcopies submitted should have figures in colour.The  same  numbering  scheme can  be  used  for  equations  also.  Only  thing  to  beremembered is that references to the figures are made like Fig 4.2 and equationsas Eqn(5.8) and tables as Table 3.8. If there are some appendices, these can benumbered as A1, A2, A3 etc. The equations in these appendices can be numberedas (A1.1), (A2.3) etc.

3 Bibliography

Contains material that were useful for the preparation of the Report in a generalway and is not directly referred to in the thesis. IT is not essential, but will be ofimmense help for a student who tries to read and understand the contents of theReport.

4 References

References to journal papers should contain the name of the author(s), title of thepaper, name of the journal, volume number, issue number, particular pages (pp)and  year  of  publication.  If  there  are  more  than  three  authors,  it  is  enough tomention  the  name  of  the  first  author  followed  by  .et.al  (meaning  and  others).References can be numbered as 1, 2, 3 etc in the order in which they are referredto  in  the  body  of  the  thesis.  A  typical  reference  in  the  body  of  the  thesis  will    appear as “as stated in [3] or in [3] – [5] “etc. An alternate way as mentioned insome journals is to arrange the references in the alphabetical order of the names ofauthors  in  which  case  the  reference  in  the  body  of  the  thesis  looks  like  “asmentioned in (Adam and Eve 1946)”. However, for uniformity and brevity, thefirst method (like the one followed in IEEE journals) is to be used.

Example:

[1]  Benjamin  Kuo  and  Martin  Luther:  An  overview  of  chaotic  systems,International Journal of  Control, Vol. 21, No 3, March 2004, pp 341-349.

Or

[1] Rober Franklin et. al. : An overview of chaotic systems, International Journalof Control, Vol. 21, No 3, March 2004, pp 341-349.

Similarly  conference  papers  should  mention  the  name  of  author(s),  title  of  thepaper, name of the conference, place in which the conference was held and date,month and year of the conference along with the page numbers of the paper in theproceedings of the conference.

Example:

[1]  Mahalanabis  A  K,  Prasad  S,  Mohandas  K  P  :  Adaptive  Deconvolution  ofSeismic  Data,  IEEEInternational  Conference  on  Computers  Circuits  and  SignalProcessing, Indian Institute of Science, Bangalore, Dec 1998, pp 1025-1029

References to books should contain name of the author, title of the book, name ofthe publisher, edition number, and year of publication. If possible ISBN Numberalso can be quoted.

Example

[1] Griffths and Manuel: Introduction to Neuro-fuzzy Systems, Prentice Hall Inc,Edition 2, 1998.

5  Appendices

If there is material that if included in the body of the thesis would break up theflow  of  reading  or  bore  the  reader  unbearably,  it  is  better  to  include  it  as  anappendix.  Some  items  which  are  typically  included  in  appendices  are:  majorderivations  or  theoretical  developments,  important  and  originalcomputerprograms,  data  files  that  are  too  large  to  be  represented  simply  in  the  resultschapters, pictures or diagrams of results which are not important enough to keep  in the main text etc.

6 Suggested font size

Details	Font type	Font Size	Spacing
Facing  page  (cover and first page) - see samplepagefor details	Times New Roman	14pt bold capitals	Centered (Adjustable spacing)
Chapterheadings With  chapter number on top	Times New Roman	14pt bold capitals	Centered
Section headings	Times New Roman	12pt bold capitals	Left adjusted
Subsection headings	Times New Roman	12pt. sentence case	Left adjusted
Paragraph headings	Times New Roman	12pt. sentence case	Left adjusted
Body of thesis	Times New Roman	12 pt	Adjustedonboth left  and  right  and with  1.5  spacing fortextanddouble spacingforequations
Margins	Left	1.25 inch	Toaccommodate binding area
	Right	1 inch
	Top	1 inch
	Bottom	1  inch

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